What the Best Property Management Software Solutions Have in Common

 March 7, 2024

By  Guy Gray

While the “best” is often subjective, when it comes to technology solutions utilized across an industry, we have a large enough sample size to better objectively determine what the best solutions are and what attributes reward them with that title. This is important, because not all solutions are created equal, nor do they meet your needs the same way. So we look to the “best” for examples of features that are most reliable and valuable.

Commercial property management is no exception. We diagnose what the best property management software solutions have in common.

All-In-One Portfolio Management 

At the core of every top-tier property management software solution is a comprehensive set of portfolio management capabilities. You don’t want to commit to a platform that only helps in one area, only to discover that there are tools that meet all of your portfolio needs out there (like Quarem). Here are some examples of what comprehensive property management software solutions typically offer in the way of features:

  • Lease administration: Property managers should be able to efficiently manage tasks like lease terms, rent payments, renewals and tenant communications.
  • Financial management: Budgeting, forecasting, invoicing and expense tracking should be accurate and easy to understand. 
  • Maintenance requests: Streamline processes to ensure timely resolution of maintenance issues, reduce downtime and enhance tenant satisfaction.
  • Tenant and vendor portals: Facilitate communication better so you’re more aware of lease changes or negotiation opportunities, as well as any tenant or vendor requests.

User-Friendly Interface and Accessibility

Even if the property management software solution you’re considering has all the features you need, it won’t do you any good if you can’t use it. That’s why the best tools prioritize user experience, offering intuitive interfaces and accessibility across devices. This includes easy navigation, mobile compatibility and customization options—all of which Quarem offers.

Integration Capabilities

Integration with other systems and tools is also crucial for usefulness. While platforms like Quarem provide all-in-one solutions, there is still a need to integrate with your data sources so that the information you review is accurate, updated and can be automated in the background.

Robust Reporting and Analytics

Data-driven decision-making is essential for optimizing portfolio performance and maximizing returns. This is why the best property management software solutions offer customizable reporting, real-time dashboards and advanced analytics. You should basically have access to all the information you’d ever need, but should be able to present it in a way that’s easy for stakeholders and investors to visualize and understand.

Excellent Customer Support and Training

Last but not least, the best property management software solutions are backed by excellent customer support and comprehensive training programs. At Quarem, for example, you’ll get a dedicated support team that will help with troubleshooting, provide comprehensive training resources and empower you to maximize the value of your software. 

Property management software solutions differ, but the best of the best will make your job easier as a commercial real estate property manager. To see how Quarem has been doing this for thousands of CRE pros, request a demo today.

You Might Also Like:

6 Strategies for Expanding Your Commercial Real Estate Portfolio
The Secret to FASB and ASC 842 Compliance

About the author 

Guy Gray

Guy Gray serves as Chief Operating Officer overseeing our technology and client services teams. He is responsible for guiding Quarem application development, networking and security, as well as new client implementations.

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}

Get Started With Quarem

Less headaches. More Control.  A better way to manage your leases.

See Quarem in action.  Get a Demo >